Accounting & Internal Audit Services

I. Functional Statement

To install and maintain an internal audit system; to prepare and submit financial statements to the Chief Executive, to apprise the local Chief Executive, the Sanggunian and other local government officials on the financial conditions and results of operation.

To maintain a system of recording transactions and events in accordance with the guidelines set up by the Commission on Audit.

II. Objectives

To provide the local chief executive, members of the Sangguniang Panlungsod and other officials,
technical advices & financial data which  may be needed in the policy formulation of program    
implementation.

To take charge of both the accounting and internal audit services of the local government unit
concerned.

III. Services  (Common transaction with interaction to  clients)

A.  Processing of  Disbursement Voucher for Medicare Refund

1.  Disbursement Voucher prepared by the City Hospital .See to it that the following supporting documents are attached:
1.  Certified true copy of Phil.Health Benefits Voucher
2.  Phil.Health Benefit Payment Notice
3.  Original copy of Official Receipt on special or laboratory and other charges
4.  Affidavit of Nearest Kin, duly notarized,  in case of deceased medicare patient
Note:  Claimant is being requested to stay outside the office premise while the paper is being processed.

2.  The document is then recorded, controlled and indexed by the Accounting Clerks (10 mins.)

3.  It will be forwarded to an internal auditor  for review and to the Acting City Accountant or her Assistant for her signature in Box A (Certified as to completeness of supporting documents)  (15 mins.)

4.  Finally, the document is released and forwarded to CTO or to claimant. (5 mins.)

B.  Processing of  Disbursement Voucher for payment to  Supplier.
*Equipment, Supplies and Materials

1.  Disbursement Voucher prepared by the General Services Dept.Supporting documents required:
1.  Purchase Request
2.  Invitations to Bid or Canvass Slips
3.  Abstract of Bidding or Canvass
4.  Bac Resolution, if necessary
5.  Notice of Award (In case of bidding)
6.  Purchase Order
7.  Delivery Receipt
8.  Inspection and Acceptance Report
9.  Requisition & Issue Slip/Report of  Waste Materials/ Memorandum Receipt for  Equipment, Semi-Expendable and Non-Expendable Property/Acknowledgment Receipt for Equipment
10.  Charge/Sales Invoice
11.  Obligation Request (ObR)

2.  The document is then recorded, controlled and indexed by the Accounting Clerks (10 mins.)

3.  It will be forwarded to an internal auditor for review and to the Acting City Accountant or her Assistant for her signature  in Box A (Certified as to completeness of supporting documents)  (35 mins.)

4.  Finally, the document is released and forwarded to CTO  (5 mins.)

C.  Issuance of Certification of Net Take Home Pay

Requirement:  Official Receipt from the City Treasurer's Office (P30.00 charge) with notation of leave balances  by the OHRM at the back thereof, when necessary.

1.  Net Take Home Pay to be prepared by Mrs. Antonietta A. Mendoza  (10 minutes)

2.  For signature by the Acting City Accountant or her Assistant. (5 minutes)

3.  For release to employee concerned or to his authorized representative (3 minutes)

Our office assures our clients for a  fast processing of their claims comfortably and with utmost integrity.

Contact Numbers:   (034) 312-5403 or 729-3232      
Look for Neneng or BBEarth