General Services Department

General Services Department

I. FUNCTIONAL STATEMENT:

Provides Technical assistance to the City Mayor in carrying out measures to ensure efficient and effective delivery of basic services to all departments and bodies of government.

Proper supply and equipment’s procurement and disposal, solid waste disposal, general sanitation.

Maintain inventories, other archival and record management of assets and properties of the city government.

II. SERVICE PLEDGE:

GSD is dedicated to provide technical assistance and support to the City Mayor in carrying out measures to ensure the delivery of basic services and provision of adequate facilities pursuant to Section 17 of the Local Government Code 1991.

We pledge to develop plans and strategies, with the approval of the City Mayor, and implement the same, particularly those which have to do with general services supportive of the welfare of the inhabitants of the City of San Carlos.

We pledge, through our service first program, to provide the highest standards of quality service at all times that must go hand in hand with honesty and integrity.

	1. Procurement/Purchases of different supplies/ materials/equipments/services/etc:

	A. Public Bidding:

Service Offered: Preparation Time: Responsible Person:	a. Preparation of Invitation to Bids (ITB) 30 mins. Once a week Charity Acabal

Service Offered: Preparation Time: Responsible Person:	b. Distribution of ITB to var. offices & suppliers 10 mins Manuel B. Nengasca, Storekeeper I

Service Offered: Preparation Time: Responsible Person:	c. Generation of Abstract & PO 1 – 3 days George J. Apurado, Storekeeper I

Service Offered: Preparation Time: Responsible Person:	d. Distribution of approved POs 30 mins 1 hour Manuel B. Nengasca, Storekeeper I


	B. Alternative Mode of Procurement:

	1. Shopping Mode/Canvass:

Service Offered: Preparation Time: Responsible Person:	a. Preparation of Canvass Slips 10 mins Nichelle S. Lipa, Clerk III

Service Offered: Preparation Time: Responsible Person:	b. Distribution of Canvass Slips 1-3 days Manuel B. Nengasca, Storekeeper I

Service Offered: Preparation Time: Responsible Person:	c. Generation of Abstract & POs 30 mins Nichelle S. Lipa, Clerk III

Service Offered: Preparation Time: Responsible Person:	d. Distribution of approved POs 1 hour Manuel B. Nengasca, Storekeeper I


	2. Direct Contracting:

	2.1 Review of supporting docs: (aside from PR):

Service Offered: Preparation Time: Responsible Person:	a. Price List 30 mins Joel L. Yap, SO II

Service Offered: Preparation Time: Responsible Person:	b. Cert. of Exclusivity from principal; Cert. that there is no sub-dealers in the market selling at a lower price; 30 mins. Warnel D. Batano, SO I

Service Offered: Preparation Time: Responsible Person:	c. License to Operate (for drugs, medical and lab supplies) 30 mins. Warnel D. Batano, SO I

Service Offered: Preparation Time: Responsible Person:	d. Cert. of Product Registration (for drugs) 30 mins. Warnel D. Batano, SO I

Service Offered: Preparation Time: Responsible Person:	e. Cert. of Stocks Availability from supplier (for drugs) 30 mins. Warnel D. Batano, SO I

Service Offered: Preparation Time: Responsible Person:	f. Accreditation 30 mins. Warnel D. Batano, SO I


Service Offered: Preparation Time: Responsible Person:	2. Facilitate payments of goods and other services purchased by various department 20 mins Nichelle S. Lipa, Clerk III Warnel D. Batano, SO

Documents required:
1. Disbursement Voucher
2. Acceptance & Inspection Report
3. Requisition & Issue Slip
4. Acknowledgement Receipt for Equipt. Or Memo Receipt & Report of Waste Materials (if any)
(George Banatanto)
5. Original PO & OBR
6. Photocopies of bidding/canvass documents
(Stella Marie B. Hemida)
7. Charge Invoice or with Delivery Receipt

Last Updated on Thursday, 12 August 2010 12:10

Office/Department